Portland Outsource is dedicated to being flexible to help small businesses succeed.
Portland Outsource provides a one-stop shop adaptable menu of managed services for small businesses to operate seamlessly. We can customize a role to ensure you are not forced to buy a package you don’t need. On the other hand, we have turnkey VA roles for established businesses who want to optimize. Also, if you need an ad hoc project completed, we’ve got you covered. If you need multiple VA’s we can jump on a call and discuss what configuration works best for you.
No matter what VA you choose, Portland Outsource offers a managed service so you can focus on growing your business and not managing additional resources.
Dedicated VA Options
FULL TIME
40hrs / wk-
Daily Reporting
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Payroll Management in the Philippines
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Tax-Deductible
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Flat Rate Pricing
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HR Compliance
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Reliable Recruitment through
Employer of Record (EOR) -
Covered Sick Leave & Vacation
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Flexible Time Zone Support
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Candidate Interviewing Option
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NO Setup Fee (Regularly priced at $499)
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Effortless Onboarding
PART TIME
20hrs / wk-
Daily Reporting
-
Payroll Management in the Philippines
-
Tax-Deductible
-
Flat Rate Pricing
-
HR Compliance
-
Reliable Recruitment through
Employer of Record (EOR) -
Covered Sick Leave & Vacation
-
Flexible Time Zone Support
-
Candidate Interviewing Option
-
NO Setup Fee (Regularly priced at $499)
-
Effortless Onboarding
Level Up With Portland Outsource
Your Hub for All Managed VA Needs
General Virtual Assistant
Provides general administrative support to clients across industries, helping them streamline daily operations.
Key Roles & Responsibilities
- Manage emails and respond to inquiries.
- Schedule appointments, meetings, and travel arrangements.
- Perform data entry and maintain databases.
- Create and edit documents, spreadsheets, and presentations.
- Handle social media updates and basic content posting.
- Perform internet research on various topics.
- Monitor and maintain project management tools.
- Assist with customer service via email, chat, or phone.
- Maintain confidential information securely.
Real Estate Virtual Assistant
Provides specialized support to real estate agents, brokers, and property managers.
Key Roles & Responsibilities
- Manage property listings on multiple listing service (MLS) and other platforms.
- Schedule property showings, open houses, and meetings.
- Handle lead generation and follow-up communications.
- Assist with documentation such as contracts and agreements.
- Conduct market research and prepare comparative market analysis (CMA).
- Coordinate with clients, tenants, and vendors.
- Manage social media campaigns for property promotions.
- Maintain customer relationship management (CRM) systems with updated client data.
- Prepare and send newsletters or email marketing campaigns.
Financial Advisors Virtual Assistant
Supports financial advisors by handling administrative tasks and client interactions, allowing advisors to focus on strategy and consultation.
Key Roles & Responsibilities
- Schedule client meetings and manage calendars.
- Prepare and organize client documents, reports, and financial statements.
- Perform data entry for portfolios and financial software.
- Handle client inquiries and follow-ups.
- Manage email correspondence and task reminders.
- Assist with compliance tracking and filing.
- Create presentations and spreadsheets for client meetings.
- Monitor updates on market trends and financial news.
- Maintain and update customer relationship management (CRM) systems with client information.
Legal & Administrative Virtual Assistant
Provides administrative support to legal professionals, ensuring smooth case management and compliance.
Key Roles & Responsibilities
- Schedule meetings, hearings, and consultations.
- Organize legal files and maintain electronic databases.
- Prepare legal documents, letters, and forms.
- Handle email and phone communications with clients.
- Conduct legal research and summarize findings.
- Assist with billing, invoicing, and time tracking.
- Manage case management systems and calendars.
- Maintain confidentiality and follow legal compliance protocols.
- Coordinate with clients, attorneys, and court officials.
Insurance Virtual Assistant
Supports insurance agents and brokers with administrative tasks and client management, improving efficiency in policy management.
Key Roles & Responsibilities
- Manage and update client policies and records.
- Process new applications and claims.
- Schedule meetings and renewal reminders for agents and clients.
- Handle customer inquiries regarding policies and claims.
- Prepare and send out quotes, invoices, and policy documents.
- Assist with lead generation and follow-up communication.
- Monitor and manage customer relationship management (CRM) software.
- Create reports on policies, claims, and performance.
- Support marketing campaigns for insurance services.
Non-Profit Virtual Assistant
Provides support to non-profit organizations by managing communications, fundraising, and administrative work.
Key Roles & Responsibilities
- Manage donor databases and send donor communications.
- Assist with grant research, writing, and tracking deadlines.
- Schedule meetings, events, and volunteer activities.
- Handle social media outreach and email campaigns.
- Perform bookkeeping tasks and track donations.
- Coordinate fundraising activities and events.
- Monitor project progress and maintain timelines.
- Prepare reports for board meetings and stakeholders.
- Respond to inquiries from donors, volunteers, and beneficiaries.
Project On Demand Virtual Assitant
Expert Virtual Assistants, Tailored to Your Needs
Manages digital marketing strategies, including SEO, PPC, social media advertising, and email marketing. This role focuses on driving traffic, generating leads, and improving online visibility.
Creates visual content such as logos, social media graphics, marketing materials, and presentations. A key role for building brand identity and enhancing your visual communications.
Designs, builds, and maintains websites. This role handles coding, website optimization, and troubleshooting to ensure smooth functionality and user experience.
Develops engaging blog posts, articles, web content, and marketing copy. This specialist helps improve SEO rankings and drives customer engagement through compelling content.
Edits video footage for marketing campaigns, YouTube, social media, and internal presentations. A key role for businesses that use video to connect with their audience.
Analyzes data to identify trends, performance metrics, and insights for business decisions. This role helps businesses understand data to improve operations and strategies.
Optimizes website content and structure to improve search engine rankings. This role focuses on driving organic traffic and enhancing online visibility through keyword research and on-page SEO.
Manages online store operations, product listings, customer support, and order fulfillment. This role is essential for growing e-commerce businesses and maintaining a seamless customer experience.
Manages customer relationship management (CRM) systems, ensuring accurate data entry, tracking customer interactions, and setting up automated workflows. Helps businesses improve customer retention and sales efficiency.
Provides technical support for software, hardware, and network issues. This role is crucial for ensuring smooth IT operations, resolving tech issues, and minimizing downtime.
Virtual Assistant Packages
INDIVIDUAL
1 Dedicated VA-
1 Virtual Assistant (full-time or part-time)
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Quarterly Consultations
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Weekly progress reports
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Flexible working hours
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Scalability options to add more team members
TEAM
3 Virtual Assistants-
3 Virtual Assistants (full-time or part-time)
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Quarterly Consultations
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Bi-weekly performance meetings
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Flexible working hours
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Scalability options to add more team members
ENTERPRISE
4 or More VAs-
4+ Virtual Assistants (full-time or part-time)
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Monthly Consultations and strategy meetings
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Bi-weekly performance meetings
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Weekly progress updates
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Dedicated account manager to
oversee operations and performance -
Scalability options to add more team members
